INSURANCE VERIFICATION

Batch verify with one click or automation

Select the day's patients and run eligibility verification as one batch, or schedule automated checks to fire days in advance. Coverage status is confirmed before the appointment starts.

Practices can schedule automatic eligibility checks 1–10 days before each appointment.

GUARDRAILS

Prevent claim denials with accurate coverage limits

Frequency and age-limit guardrails flag procedures a patient’s plan won’t cover during scheduling. A crown scheduled too soon or a fluoride treatment past the age limit gets flagged the moment you try to book it.

TREATMENT PLAN ESTIMATES

Generate real-time estimates as you build the plan

Fee estimates recalculate in real time as a treatment plan is built or adjusted. Add a procedure or move a hygiene appointment, and the estimate updates from verified coverage. Patients see accurate numbers before they consent to treatment.

COVERAGE TABLES

One coverage table covers every patient on the plan

Verified coverage saves once per plan and group number. When a carrier updates its terms, changing the master table automatically updates coverage for every linked patient on that plan.

Everything your office needs to verify coverage

Color-coded schedule flags

See real-time verification status icons directly on the daily huddle.

Pre-authorizations

Create, submit, and track pre-authorizations inline directly from the patient chart or treatment plan.

Code-level coverage & CDT limits

Retrieve deductible met, remaining annual maximums, waiting periods, and CDT-specific frequency limits.

Trusted by dental teams

“Archy has been a game-changer for our front desk. We’re saving nearly 10 hours a week on EOBs and another 5 with text automations.”

Dr. Christine Liu

Practice Owner in California

“With Archy, one login handles messaging, scheduling, and X-rays. Comparing EagleSoft, Weave, and other costs, the numbers added up.”

Dr. Philip Tagatac

Practice Owner in California

“EagleSoft and Dentrix lacked cloud access. With Archy, I manage appointments and message patients on the go.”

Dr. Mary Wiechart

Practice Owner in Ohio

Connected to the rest of Archy

A verified benefit that only lives on one screen doesn't help whoever's building the estimate or running checkout. Dental insurance eligibility software should show up in both places automatically.

Frequently asked questions

How does Archy compare to third-party insurance verification software?
Unlike standalone tools or add-ons that require complex integrations and manual data syncs, Archy offers native practice management software with insurance verification built directly into your chart and schedule.

How does insurance eligibility get checked before an appointment?
Front desk staff can select patients on the schedule and run eligibility as one batch anytime. Automated checks can also be turned on, so verification fires on its own once configured, commonly 7, 3, or 1 day out.

Can I check insurance eligibility for a patient without running a full batch?
Yes. A single patient can be verified on demand, including a same-day booking or a new patient exam.

Will I see a patient's exact deductible and remaining maximum for every plan?
Base eligibility checks confirm active or inactive coverage. Code-level detail like deductible, remaining maximum, and coverage percentage comes through the full benefit breakdown depending on support from payors.

Are eligibility results accurate for every carrier?
Most carriers return reliable results, but Medicaid, self-funded, and some small regional plans don't always publish full detail electronically, so those may still need manual verification.