AUTOMATED APPOINTMENT REMINDERS

Put your appointment reminders on autopilot

Set your reminder schedule once and focus on patient care. Automated text and email sequences keep operatories full and reduce no-shows in the background.

Confirmations write straight to the schedule

When a patient replies to confirm or reschedule, your schedule updates in real time. Canceled slots stop receiving alerts, open gaps show up right away, and every response logs automatically.

Reduce no-shows by up to 20% with appointment reminders
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CUSTOMIZATION

Tailor reminders to the specific treatment

Tailor messages directly to the booked treatment. Automatically attach pre-op instructions, or digital forms based on CDT codes so patients arrive prepared and on time.

The details that keep appointment reminders running

Dental appointment reminder systems should cover the full pre-visit workflow, from intake to follow-up.
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Multi-channel delivery

Send SMS texts or emails based on patient preference and practice settings.

Smart personalization

Dynamically pull in patient names, provider details, procedure info, or estimated balances depending on what the message needs.

Pre-visit digital forms

Include links to intake paperwork and consent forms inside reminders so patients finish them before arriving.

Pre-visit & post-op messages

Automatically send confirmation sequences before the appointment, and trigger care follow-ups after treatment is complete.

Trusted by dental teams

“Archy has been a game-changer for our front desk. We’re saving nearly 10 hours a week on EOBs and another 5 with text automations.”

Dr. Christine Liu
Practice Owner in California

“With Archy, one login handles messaging, scheduling, and X-rays. Comparing EagleSoft, Weave, and other costs, the numbers added up.”

Dr. Philip Tagatac
Practice Owner in California

“EagleSoft and Dentrix lacked cloud access. With Archy, I manage appointments and message patients on the go.”

Dr. Mary Wiechart
Practice Owner in Ohio

Connected to the rest of Archy

Automated appointment reminders are most useful when they're not working alone.

Scheduling

When an appointment gets moved or booked online, your automated reminder sequence adjusts instantly to match the new visit time.

Treatment planning

Only the active treatment plan drives your reminder sequence, so a patient never gets a reminder for treatment that's been changed or replaced.

Patient texting

Reminders and replies flow into your two-way texting inbox, so your staff can jump into the conversation whenever a patient has a question.

Online forms

Forms completed from a reminder link save directly to the patient profile and automatically update health histories.

Payments

Automate cancellation policies by keeping credit cards on file, allowing you to enforce no-show fees without chasing down payments.

Frequently asked questions

What happens when a patient confirms by text?

The reply updates the schedule and patient profile instantly.

Does a canceled appointment automatically pull from the waitlist?

No. When a cancellation opens a chair, staff can view your ASAP list and message targeted patients to fill the open slot.

Can I see which patients on the schedule haven't confirmed yet?

Yes. The daily huddle view flags unconfirmed visits so your front desk can prioritize quick follow-ups.

Can patients opt out of text reminders?

Yes. Patients can reply "STOP" at any time to opt out of SMS messages, which automatically updates their contact preferences.